How to make the transition to a Remote Workforce

Businesses across the world have been responding to recent events by implementing remote workforce policies. These organizations that embraced digital transformation early on are in a good position not only for this transition, but also long term as well due to their ability build an infrastructure needed from scratch decades ago when they first started investing heavily into technology.

Assemble a productive remote workforce

The benefits of supporting telecommuting and remote work extend beyond just providing employees with laptop computers. Businesses can and should provide staff digital tools that will help them work more efficiently, effectively – all while improving their overall job satisfaction.

  • Communication platforms like instant messaging, video conferencing and audio conferences allow employees to stay in constant contact with coworkers or clients. It’s important for businesses that they maintain a high level of connectivity so as not miss out on anything important due to distance between them.
  • Cloud-based applications for project collaboration and management have revolutionized how organizations work. These programs enable staff members to stay on top of ongoing projects, share documents with each other in real time as well make updates from anywhere at anytime.

With the power of technology, businesses can now recreate and improve on in-office productivity from anywhere.

Stay protected and secure with company data

Workplace productivity is changing with the changing business world. Shadow IT practices may increase among employees who don’t have adequate technology supplies as more companies offer flexible working options such as remote work or telecommuting.

In the absence of proper procedures or supplies, accessing corporate files onsite and doing day-to-day tasks becomes more difficult and less productive. The lack of IT resources may force employees to make IT decisions on their own and put company data at risk or make it less secure than it should be.

Using personal devices and home networks to access business applications compromises the data security of an organization. There is a possibility that cybercriminals could gain access to the company’s network through these unsecured points of failure. The risk makes it imperative to take necessary precautions at all stages – from design through implementation – in order to avoid problems in future transformations and mergers.

cyber security highlighted by mouse pointer

Organizations can tackle data security and integrity

Knowledge is the best defense against security threats. To protect yourself from being hacked, make sure your employees are trained on what to do if they spot a potential threat and adhere strictly follow recent standards of practice for protecting information assets in order minimize risk exposure.

  • Virtual private networks (VPN) are a great way to keep your employees’ data secure by preventing other people from accessing it while they’re using the internet at work.
  • Sometimes it’s not enough to just give your employees updated cyber security tools, you need the right software on their devices too. That way they can keep themselves and company safe from potential threats like viruses or malware that could cause substantial damage if left unchecked by an effective anti-virus solution for example—especially in this day when many people carry around laptops with them everywhere they go (even at home).
  • With the increasing number of disasters, it is important that you have a plan in place to protect against certain threats. These can include ransomware attacks and unplanned outages or disruptions which may arise due any number reasons – such as fires breaking out at your data center.

Train your people for the remote workforce

Digital transformation is not only about accessing cutting-edge technologies, but also about training and supporting employees in their use. The most effective training sessions look beyond the basics of cyber security, cloud computing, and collaboration software. They foster a culture shift towards embracing more innovative working methods with a focus on creativity.

When it comes time to implement these changes at your company, focusing less on traditional classroom learning modes can help bridge gaps. This is because employees will have been exposed both physically and mentally, along with having practical experience.

The move toward digitization is an opportunity for employees to grow and develop professionally all while maintaining remote work and time outside of the office. As companies turn their attention towards artificial intelligence, data analytics or robotics among other advanced technologies this will present new challenges but also provide them with the chance of developing skills in these areas themselves if they so choose.

As automation becomes more prevalent, it is vital that businesses prepare their workforces now rather than later to avoid being left behind. This includes adapting to changing workplace environments, including flex time in the office, remote work, and non-traditional scheduling and hours.

remote workspace setup from a home office

Businesses who wait to implement a digital transformation will be left behind in this era of rapid technological change. The sooner companies can act on their ideas, the more time they’ll have for innovation and efficiency gains that could help them stay competitive now or even see success ahead.

Contact us directly to schedule a free remote workforce consultation. A Dark Blue Technologies technical expert will walk you through our tried and true methods of working remotely.

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