What’s Email Security? Ways to Improve Overall Business Security

email security with a laptop displaying the gmail logo
Cyber threats and phishing attacks continue to be a growing concern for businesses around the globe.

Email security refers to measures put in place to protect email systems from malicious actors, data breaches, and other threats. Good email security is essential for protecting your personal information and preventing cyberattacks. Believe it or not, but most online email providers like Gmail and Outlook protect you and your data from attackers every second. From security that blocks brute-force attacks, to filters that prevent spam and malware hitting your inbox, they have you protected most of the time. But what happens when that malicious email gets through, or someone hijacks your account?

Given the central role of email in businesses, securing enterprise email systems is crucial to safeguard sensitive information, prevent unauthorized access, and ensure the integrity and confidentiality of messages. Dark Blue Technologies has tools to monitor and protect communication channels from Teams, Google Chat, and of course email.

Is Free Email Security Good Enough?

Both Gmail and Outlook provide free email security features that are robust and effective for many users. These services incorporate various security measures to protect users from common email threats, such as phishing attacks, malware, and spam. While the free email security features provided by Gmail and Outlook are comprehensive and suitable for many users, businesses and individuals with a higher sense of security needs will want better security solutions. Most cyber insurances today requires businesses to have increased security and will more often than not require a third-party system that enhances overall cybersecurity. Third-party security services or premium plans from these providers often offer advanced features, such as encryption, data loss prevention, and more robust threat detection.

What Are the Best Ways to Improve Email Security?

Free cybersecurity data security firewall illustration

Require Multi-Factor Authentication. Multi-Factor Authentication adds an extra layer of security by requiring users to provide multiple forms of identification before accessing their email accounts. MFA significantly reduces the risk of unauthorized access, even if login credentials are compromised.

Implement Better Spam Filtering and Phishing Protection. While most email providers have powerful tools to protect from malicious emails for free, most of the time they are not enough. Implementing advanced spam filters and phishing protection mechanisms helps organizations filter out malicious or unsolicited emails.

Provide Regular Security Awareness Training. Educating employees about cybersecurity best practices is better than any technology or spam filter. Regular security awareness training programs help staff recognize common phishing tactics, avoid clicking on malicious links or attachments, and report suspicious emails promptly. By raising awareness among employees, you improve not only email security but business security.

Get Started with Better Email Security Systems

Dark Blue Technologies has a well-kept arsenal of cybersecurity tools and systems we utilize with our customers. From SentinelOne to Dropsuite, we provide better tools for businesses. Get in touch with us today to learn more.

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